Part Time Clerical Support Officer

Prodrive Recruitment Ltd are seeking a meticulous and organised individual to join our clients team as a Clerical Support Officer. This Part Time role involves providing administrative assistance and ensuring the smooth operation of office procedures associated with supporting the Town Clerk, Mayor and Town Councillors.

Basic Purpose

1. To assist in the provision of comprehensive and confidential administrative support to the Town Clerk, Mayor and Town Councillors.

2. To work within the framework of the Town Council’s policies and codes of practice.

3. To support all administration, caretaking/maintenance staff and contractors to ensure the smooth running of the Town Council’s services and activities.

4. To ensure that the Mayor and/or Deputy Mayor are kept fully appraised of all civic matters.

5. To deal with all invitations and civic correspondence.

MAIN DUTIES & RESPONSIBILITIES

1. To maintain and develop the Town Council’s physical and electronic filing system, ensuring data quality and as such the integrity of management information through the proper use and the safekeeping of data.

2. Organising the Town Council civic functions (including but not exclusively the Annual Town Council Meeting and Mayor Making ceremony, The Annual Town Meeting and Remembrance Sunday) and to arrange for catering to be provided as necessary. Working hours may include some evening and weekend working to facilitate the organisation of Civic functions.